Landlord & tenant letter generator
Repair requests, late-rent plans, habitability notices, and move-out letters — calm, specific, and dated.
Use it when you need one formal letter fast: a repair the landlord keeps ignoring, a rent payment you cannot make in full, living conditions that are not safe, or a move-out notice you want on the record. If the problem is becoming a case with deadlines and follow-ups, run it in the tenant case companion instead.
Build your letter
Add a few key facts to unlock a strong draft.
0 characters · Use real dates and amounts only — leave blanks if you do not know.
Shortcut Ctrl+Enter · Autosaves as you type
Your letter
1. Pick a mode
2. Fill facts (or load an example)
3. Hit Generate
Before you send
The letter is half the job. Tap items as you finish them — progress saves on this device.
- Photos or video of the issue (timestamped if possible)
- Prior texts/emails exported or screenshotted
- Lease PDF handy (repairs, notice periods, deposit rules)
- Send in a trackable way if your state or lease requires written notice
- Keep a dated copy of everything you send
- For serious habitability issues, note local housing code enforcement contacts
What actually works
Paper trails win
Housing disputes turn on dates, photos, and prior written notice. A calm letter with a timeline is more powerful than a heated rant.
Repair vs rent
Rent withholding and “repair and deduct” rules vary wildly by state and city. This tool does not advise illegal withholding. Stay current on rent unless a lawyer or legal-aid clinic advises otherwise.
Deposit timelines
States set different windows for deposit return and itemization (often 14 to 60 days). For a dedicated deposit demand with statute references, use our Security Deposit Demand tool.
Habitability next steps
After written notice, many cities allow code-enforcement complaints for heat, water, and severe conditions. Keep the letter — agencies and courts ask for it.
Real situations this handles
The leaking radiator
Defect started weeks ago, two texts sent, nothing fixed. The repair mode turns that into a dated demand with a deadline and a record of prior contact — the first letter of a real case file.
Hours cut, rent short
You can pay part now and the rest in two weeks. The late-rent-plan mode proposes specific dates and amounts and asks for written acceptance, so a verbal "okay" does not become an eviction filing.
No heat in winter
The habitability mode states the conditions, the dates you reported them, the household impact, and the next step you will take — the letter code enforcement and courts expect to see.
A clean move-out
The move-out mode gives written notice with the date and your forwarding address, which starts the clock on the deposit return and protects you from "we never got notice" claims.
FAQ
How do I write a repair request letter to my landlord?
State the defect, the date it started, every prior notice you gave (texts, calls, work orders), and one specific ask: the repair and a reasonable deadline. Pick the repair mode, fill in the property and the key dates, and generate. Send it in writing and keep a dated copy — that record is the first entry in your case file.
What should a late rent payment plan letter include?
The amount due, what you can pay now, the exact dates and amounts for the rest, and a request for written acceptance. Landlords accept plans with specifics; vague promises get filed. Keep paying what you promised on the dates you promised.
Can I write a habitability complaint letter myself?
Yes. Describe the conditions, when they started, what you already reported, who is affected, and what you want fixed by when. Serious conditions (no heat, no water, sewage) can also go to your city's code enforcement after written notice — keep the letter, agencies ask for it.
Should I send a move-out notice in writing?
Always. A written move-out notice with the date starts the clock on your deposit return and creates proof the landlord was told. Email counts; keep the sent copy in your case file with your forwarding address.
Should I stop paying rent during a repair dispute?
Do not withhold rent without understanding your state's law — in most places it hands the landlord a clean eviction case. The letter can request the repair while you stay current, unless a lawyer or legal-aid clinic advises otherwise.
Is this legal advice?
No. Housing law is local. Use this as a draft and verify your rights for your city and state before sending.